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Track expenses & see real profit

Revenue is vanity, profit is sanity. The Expenses ledger captures what you spend, breaks it down by category, and feeds your analytics so you see what's actually left after your costs.

Expenses are available on every plan, free included.

  1. Open Expenses

    Tap "Expenses" in the sidebar, under Insights, or in the KioSnap Vendor app's menu: both show the same screens. On a phone, tap the three lines at the top first. The Ledger opens on this month: "Total spent", "From the drawer", "Biggest cost" and a "Where the money went" chart, with every entry listed by day below. Use the arrows beside the month to look back.

  2. Tap "Add expense"

    In "Record an expense" the date starts on today; change it only for an earlier day. Enter the Amount, pick a Category (Ingredients & stock, Supplies & packaging, Rent, Salaries & wages, Utilities and more) and "Paid from": Cash drawer, Bank, UPI, Card or Other. Add a note if you like and tap "Record". The expense appears in the ledger under its day.

  3. Let drawer expenses meet the Day Book

    If your store has a Day Book (food businesses on Charcoal and above), anything "Paid from: Cash drawer" comes off that day's expected drawer cash, so your evening count tallies. Once a day is closed, its drawer expenses are locked; reopen the day in the Day Book to change them. Without a Day Book, "Cash drawer" simply means you paid in cash, and it still counts in every total.

  4. Set up recurring costs once

    Switch to "Recurring" at the top and tap "Add recurring" for rent, salaries or licences. Give it a Name, then set the Amount, Category, "Paid from", how it "Repeats" (Every month or Every week) and "On which day", and tap "Create". The card shows when it next posts, and from then on it records itself in the ledger on that day. If that day is today, the first entry goes in straight away.

  5. Pause or edit anytime

    Each recurring expense has "Edit", "Pause" (or "Resume") and "Delete". Resuming starts again from today and does not fill in the paused days. Entries it posts carry a "Recurring" chip in the ledger, and you can edit or remove them like any other. Deleting it stops future entries; what it already posted stays in your ledger as ordinary entries.

Day book and expenses: what it does and what it costs

Good to know

  • Recurring templates set for day 29–31 post on the last day of shorter months, so February never gets skipped.
  • Log every expense for one full month and the Profit card in Analytics shows what's really left. It only counts the expenses you've logged, so the fuller your ledger, the truer the number.

Related guides

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