Sell to businesses at their own prices
Some of your buyers are businesses themselves: a shop that stocks your goods, a café that buys your bread, an office that orders lunch every week. Trade pricing keeps each one as an account with the people who order for it, the prices you agreed and what they owe you. They sign in on your store with their mobile number and order at their own prices. Everyone else sees your public store as before.
Trade pricing is on the Gas plan (up to 100 trade buyers and 3 shared price lists) and the Solar plan (no limits). The dashboard and the KioSnap Vendor app show the same screens.
Choose what you call them
In Settings, find "Trade buyers". Under "What you call them" pick the word your trade uses: Dealers, Distributors, Retailers, Stockists, Resellers, Clients, Business clients or Members. Your screens and your store use that word. Switch on "Let businesses ask to join" and your store shows "Request trade access"; you approve or reject each request from the "Requests" filter.
Add a buyer
Tap "Trade buyers" in the sidebar (or in the KioSnap Vendor app's menu). The screen is titled with your word, like "Dealers". Tap "Add dealer" (the button uses your word), enter the "Business name", their "GSTIN" if they have one and the "City", and pick the "Price list" they buy from. Under "People who order", add the "Mobile" and "Name" of everyone who orders for them, then tap "Save". "Invite on WhatsApp" sends them your store link from your own phone.
Make price lists for groups
Open the "Price lists" tab and tap "New price list" for a group like Distributor or Retailer. A "Starting rule" prices every item a percent below (or above) your public price, and "Round to" keeps the figures clean. Fix any item's price on the list itself. Every buyer on the list pays those prices.
Set their own prices
On a buyer's page, "Their prices" shows what they pay for every item and size and where it comes from: "Their price", "List", "List rule" or "Public price". Tap an item to "Set their price"; it wins over the list. Add "Quantity breaks" (like 100 and up at ₹36), or "Schedule a price" that starts on a date you pick. "Set by percent" prices a whole category at once. "Export CSV" and "Import CSV" let you edit prices in a spreadsheet (the import shows what changes before it saves), and "Price list PDF" makes a list to send them.
They order from your store
Your buyer opens your store and signs in with their mobile number. A line under the header says "Ordering as" with their business name, and every price is theirs. "Order pad" lists everything they can buy with a quantity box: "Fill my usual order" fills it from what they order most, and "Add to cart" takes it to checkout, where they pick a delivery address and add their PO number. The order lands on your board with their business name on it.
Bill them at the counter
In "POS" or "New entry", tap "Bill to dealer" (your word again) and pick the buyer. Every line switches to their prices, and the order goes on their account.
Set terms and record payments
On the buyer's page, set "Payment terms" ("On delivery", "On credit" with "Credit days", or "In advance") and a "Credit limit". An order that takes them past the limit shows "Over credit limit" when you accept it, and "Stop online orders when overdue" holds their store orders until they pay. When money comes in, tap "Record payment", enter the "Amount received", "How they paid" and a "Reference". It pays their oldest orders first, and anything extra is kept as an "Advance". "Statement" shows orders, payments and the running balance for any period, with "Statement PDF" to send.
Issue GST tax invoices
With "Charge GST" on and your GSTIN added in Settings → Taxes and charges, a trade order to a buyer with a GSTIN gets a "Tax invoice" when you accept it, numbered in one running series for the financial year (like TI/26-27/000123). A buyer in another state is charged IGST instead of CGST and SGST. Add an "HSN / SAC code" to your items and it prints on the invoice.
Good to know
- Tick "Only for trade buyers" on an item to keep it off your public store; trade buyers see it and order it at their prices. "Minimum per order" and "Sold in packs of" keep their orders in whole cases.
- Want the public to see no price at all? Outside food and beverages, set an item to "Enquiry only": the public asks for a price, while a trade buyer whose prices include it orders it directly.
- A trade price is final: special offers, combos and sale prices never apply on top of it.
- Standing orders work for trade buyers too: in "Subscriptions", choose "Bill to a trade buyer" and each order is priced at their prices.
- Your buyers see what they owe, their credit left, their statement and their tax invoices under "Your account" on your store.
Common questions
Can other customers see my trade prices?
No. Trade prices are never part of your public store. Only a buyer you added, signed in with a mobile number on their account, sees them, and only their own. Pause a buyer or remove a person and they see your public prices the next time they open your store.
Does KioSnap collect the money from my buyers?
No. They pay you the way they always have: cash, UPI, bank transfer or cheque. You record each payment against their account. If you use the Day Book, cash and UPI payments count on the day they arrive.
Does KioSnap make e-invoices or file my GST?
No. KioSnap issues GST tax invoices with a numbered series, but it does not make e-invoices (IRN) or e-way bills, and it does not file your returns.
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